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“From the first moment that a student sets foot in a Catholic school, he or she ought to have the impression of entering a new environment, one illumined by the light of faith and having its own unique characteristics, an environment permeated with the Gospel spirit of love and freedom….”

                                    The Religious Dimension of Education in a Catholic School, #25

Catholic schools in the Diocese of Peoria are established to assist the Bishop and Pastors in the transmission of the faith to the young people of the diocese.  We welcome non-Catholic students into our schools who wish to take advantage of the opportunities provided by Catholic education.  Every school must have as its main goal to help each student develop a personal and ecclesial relationship with our Lord Jesus Christ, who is “the Way, the Truth, and the Life” (John 14:6).  The principles, practices, and beliefs of the Catholic Faith must be fully integrated throughout the school’s curricula, service projects, co-curricular activities, and culture.

Students in our Catholic schools are reminded of their dignity as children of God through the study of Catholic doctrine, frequent opportunities for personal and communal prayer, and active participation in the sacramental life of the Church.  Together with parents, the primary educators of their children, our Catholic schools pursue academic and spiritual excellence by helping students to develop their intellectual abilities, foster wholesome friendships, practice discipleship, strengthen their daily prayer life, grow in virtue, and become leaders through serving others.

All personnel that work in our Catholic schools must have at heart the promotion of the educational mission of the Church, and live as visible role models of faith within the parish/school community.  Catholic doctrinal, moral and social teaching is an integral part of each school.  Therefore, all faculty, staff, administrative, and volunteer personnel must support the teachings of the Church, actively practice their faith in daily life, and be loyal to the Church’s Magisterium.  Our Catholic school personnel share this educational mission and its various commitments and responsibilities with parents and the local Church communities.

“It is crucial that the policies and procedures of Catholic schools reflect that primary purpose and that the Catholicity of the school and its faithfulness to the teaching authority of the Catholic Church (Magisterium) are not compromised.”

                                                            Sister Mary Angela Shaughnessy, SCN, J.D., Ph.D.

As part of the evangelization mission of St. Mary’s Parish, St. Mary’s School is dedicated to teaching children to know, love, and serve God, to developing their spiritual, academic, social, and physical gifts, and to promoting responsible Catholic Christian citizenship.”  (Commission on Education, 12/12/06)

 SCHOOL MOTTO

 To know.  To love.  To serve.

St. Mary's School is a Catholic co-educational community where human culture and knowledge illumined by Faith is shared and where students are helped to develop a sense of God, a sense of responsibility, a sense of direction, and a sense of mission.

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The faculty assumes the responsibility of assisting the parents, who are the prime and foremost educators of the child, in educating the whole child while preserving each child's own individuality and uniqueness. They hope to do this by establishing the following goals and objectives.

GOAL 1: To assist in the development of moral and spiritual values, ethical standards of conduct, and basic integrity.

OBJECTIVES:

A. Encourage parents and teachers to set good examples.

B. Provide religious instruction with opportunities to use moral and spiritual values and ethical conduct in a Christian atmosphere.

C. Encourage upper class leadership and provide opportunities for them to set a good example.

GOAL 2: To help develop in all children a respect for the rights and properties of others as individuals and as groups.

OBJECTIVES:

A. Teach consideration of others, e.g., taking turns, fair play, friendship, Christian love for one another.

B. Expect and teach courteous speech, polite manners, and a quiet speaking voice.

C. Provide instruction in the care of books, gym and playground equipment, desks, and building facilities.

GOAL 3: To develop in students a love and understanding of the Church of Christ and His teachings, and to help them develop a spiritual life of prayer and worship.

A. Foster attendance at Mass on Sundays, holy days, and First Fridays.

B. Provide celebrations for various liturgical seasons.

C. Lead daily opening and closing prayers.

D. Encourage sharing through missions.

E. Provide opportunity for active participation in class liturgies.

GOAL 4: To provide all the students with knowledge of traditionally accepted fundamentals in all curriculum areas.

GOAL 5: To provide educational programs which take into account individual differences, needs, and rates of learning.

OBJECTIVES:

A. Use ability grouping in reading.

B. Enact diagnostic testing and continuous re-evaluation.

C. Provide regrouping to meet individual needs.

D. Sponsor field trips.

GOAL 6: To educate students in good health and cleanliness habits, and promote physical fitness.

OBJECTIVES:

A. Use science curriculum units to teach health, hygiene, and safety.

B. Provide a physical education program.

C. Provide extra-curricular team sports for boys and girls.

`GOAL 7: To prepare students to live productively and harmoniously in the community, state, and nation.

GOAL 8: To provide students with educational opportunities and experiences which emphasize the American heritage and the responsibilities and privileges of citizenship.

OBJECTIVES:

A. Teach social studies relative to the history of the United States, the democratic processes of government, and the responsibilities of citizenship.

B. Model democratic methods used in classroom management.

GOAL 9: To develop in students a deep appreciation and understanding of their lives through programs on Family Life, Drug and Alcohol Abuse Prevention, and Contagious Diseases, in accordance with the teachings of the Catholic Church.

We believe we can provide our students with an excellent education, Catholic in the best sense of the word. Success demands the finest efforts of the faculty, parents, and students working together and assisted by God's help.

The purpose of this handbook is to present the policies and activities of St. Mary's School. The policy statements are necessarily general, and the administration reserves the right to make specific applications as circumstances arise. Parents are asked to review this handbook with their children and to keep it for reference during the school year.

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In case of an absence, parents are to notify the school office by 8:30 a.m.  For the safety of our students, if parents have not notified the school when a child is absent, the office staff will make an attempt to contact the parents at home and/or at work.  If no phone contact has been made, the child must bring a note from the parent explaining the absence.  If no word is received from the parent concerning the reason for the child’s absence, the absence will be considered unexcused.

            When children are absent during the day due to illness, they are not allowed to attend extra-curricular school functions in the evening.  Violations of this rule will result in the absence being considered unexcused, with all grades for the day counting as zeroes.  Exceptions for special events, such as the Christmas program and sacrament activities, may be granted by the principal.

            Parents are encouraged not to remove their children from school for reasons other than illness.  In cases where parents do remove their children from school for reasons other than illness, it shall be the responsibility of parents to:

            1.  Contact the children's teacher(s) and the school principal several days in advance to advise them of what days will be missed.

            2.  Meet with the child(ren)'s teacher(s) to discuss makeup work for all the days that will be missed and when the work will be due.  Teachers are not obligated to have work ready prior to the student's absence.

            Failure to complete and return the make-up assignments by the due date can result in a failing grade (zero).  (11/2/93)

            In addition, pupils absent from school must present a written excuse to their teachers from their parents or guardians stating the reason for the absence.

            A pupil who has been absent for one-half of the quarter ordinarily shall not receive grades.  Instead, the words "PROLONGED ABSENCE" will be inserted in the grade column for that period on the report card.  Any pupil who is absent for twenty-five days or more during the entire school year could automatically be considered for retention.  Each case will be decided individually.

            Students who are absent over a period of time should request and do homework assignments.  They should contact the teachers to find out which assignments were missed.  It is the responsibility of the students to contact the teachers and do the missing assignments within a given amount of time.  Generally, students have the same number of days to make up the work as the number of days absent.

            When it is absolutely necessary for a child to be excused from school for medical or dental appointments, a note must be sent to the teacher 24 hours in advance except in the case of an emergency.  This note is then sent to the principal.  For the safety of the children, parents are asked to come to the school office to sign out their child.  No student will be permitted to leave the building without the parent or some authorized adult.  In the latter case, parents must send a signed note to the office with the name of the person who will be picking up the child.

            In the case of a doctor or dental appointment, if the school has received prior notice and if the child has been present for at least half of the morning or afternoon session in which the appointment occurs, the child will not be counted absent.

            A child who has been carrying a temperature should be fever-free for 24 hours before returning to school.  Students who are carrying an elevated temperature will be sent home.  Parents should make sure that students who have been vomiting have been able to eat with no problems before returning to school.  If an antibiotic is needed, the child should be on the medication for 24 hours before returning. 

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All use of the Internet shall be consistent with St. Mary’s goal of promoting educational excellence by facilitating resource sharing, innovation, and communication. This authorization does not attempt to state all required or prescribed behavior by users.

St. Mary’s School supports the use of computers and the Internet in its instructional program in order to facilitate access to information, research, collaboration, and interpersonal communications.

The use of computer hardware and software shall be consistent with the Catholic identity of our school, reinforce the curriculum, and reflect the varied instructional needs and learning styles of our students. Students and staff are expected to act in a responsible, ethical, and legal manner in accordance with the moral principles of the Catholic Church, accepted rules of network etiquette, and federal and state law.

The electronic information available to students and staff does not imply endorsement of the content by St. Mary’s School, nor do we guarantee the accuracy of information received on the Internet. St. Mary’s School shall not be responsible for any information that may be lost, damaged, or unavailable when using its computers or for any information that is retrieved via the Internet.

To the greatest extent possible, users of the Internet will be protected from harassment or unwanted or unsolicited communication. Any user who receives threatening or unwelcome communications shall immediately bring them to the attention of a teacher or administrator. Users shall not reveal personal addresses or telephone numbers to other users on the network or the Internet.

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l.  Using any computer without permission of a teacher.

m.  Accessing the Internet without permission of a teacher.

n.  Using E-mail without permission of a teacher.

Network Etiquette: You are expected to abide by the generally accepted rules of network etiquette. These include but are not limited to the following:

Indemnification: The user agrees to indemnify St. Mary’s School for any losses, costs, or damages, including reasonable attorney fees, incurred by St. Mary’s School, or arising out of, any violation of these procedures.

Vandalism: Vandalism will result in cancellation of privileges and other disciplinary action. Vandalism is defined as any malicious attempt to harm or destroy data of another user, the Internet, or the computer lab. This includes, but is not limited to, the uploading or creation of computer viruses.

Telephone Charges: St. Mary’s School assumes no responsibility for any unauthorized charges or fees, including telephone charges, long-distance charges, per-minute surcharges, and/or equipment or line charges.

The user shall be responsible for damages to equipment, systems, and software resulting from deliberate or willful acts. Illegal use of the network, intentional deletion or damage to files belonging to others, copyright violations, or theft of services will result in the loss of privileges, disciplinary actions, and/or a report to the appropriate legal authorities for possible prosecution. Signatures at the end of this document are legally binding and indicate the parties who signed have read the terms and conditions carefully and understand their significance.  (Note:  Parents, students, teachers, and staff will be required to sign-off on this policy.  The computer teacher will review the policy with each class at the beginning of each school year.)  (Commission  10/16/01; revised 01/17/06)

            All doors will be locked during the school day.  Access to the main building will be through the security system installed on the Main Street door near the office and on the old gym doors.  All parents and visitors must check in at the school office upon entering the building.  The inside art room door will also be locked throughout the day.  Teachers, coaches, staff, and organization head officers will receive key fobs for the security system as needed.  These are not to be transferred for use by any other person. Coaches are to turn in their keys at the end of their season.(1/05)

ACCESS TO SCHOOL RECORDS

            Parents or legal guardians of a St. Mary’s School student may request access to the education records of their children within a reasonable period of time not to exceed 45 days after the request has been made.  Parents have the right to a hearing by the school to challenge the content of their child’s education records in order to insure that the records are not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the child, and to provide an opportunity for the correction or deletion of such records.

            St. Mary’s School will maintain a record in each student’s file of all individuals (other than school officials, teachers, and local educational agency employees), agencies, or organizations which have requested or obtained access to the student’s education records.  The record will also indicate specifically the legitimate interest that each person, agency, or organization has in obtaining this information.  This record of access will be available only to parents, to the principal and staff assigned to prepare and maintain the records, and to educational or government agencies authorized to audit the record-keeping system.

            “Education record” means records, files, documents, and other materials which contain information directly related to a student and which are maintained by the school or by a person acting on behalf of the school.  It does not include the records of instructional, supervisory, and administrative personnel which are in the sole possession of the maker and are not accessible or revealed to any other person except a substitute. (1/05)

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It is of absolute importance that an emergency card for each child be on file from the first day of school and that information on the card be updated immediately if there is a change in information.

If a child becomes ill or is the victim of an accident during the school day, the office will contact the parent or a person indicated on the student's emergency card. No child will ever be sent home or to an empty house without the parent's knowledge and permission.

I. ELIGIBILITY

In fairness to parishioners of St. Mary's Parish and with the desire to provide a Catholic education to as many Catholic students as possible, the following priority will be used for possible enrollment to St. Mary's School if registration exceeds capacity:

A. Baptized children whose siblings are already attending St. Mary's School and whose parents are practicing Catholic parishioners of St. Mary's Church.

Note: For the purposes of this document and St. Mary's Parish, the definition of practicing Catholic parishioners will be "a family with members baptized in the Catholic Faith who fulfill their Mass attendance obligations, are properly registered with the parish, support the parish according to their means, and are involved in parish activities as much as possible."

B. Baptized children of practicing Catholic parishioners of St. Mary's Parish and its missions enrolling their child in kindergarten.

C. Baptized children of practicing Catholic families from parishes which have no school of their own.

D. Baptized children of non-practicing Catholic families or children of non-Catholic families desiring a Catholic education consistent with the practices and guidelines set forth by the Peoria Diocese. Siblings of non-Catholics enrolled at St. Mary's will only be accepted into kindergarten if their acceptance would not exclude the child of a Catholic family desiring enrollment.

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II. CRITERIA FOR ADMISSION AND CONTINUED ENROLLMENT

A. Catholic schools are established primarily for the formation of students in preparation for living as Catholic adults within a community inspired by faith; they are not havens for those who wish to escape problems relating to the achievement of social justice in the public sector.

B. Age requirements for admission follow the guidelines of the Illinois School Code: Kindergarten - 5 years of age by September 1; Grade One - 6 years of age by September 1. The administrator will determine the academic and social requirements for admission and the appropriate class placement and may deny admission if the student's academic, physical, or social needs cannot be met adequately at St. Mary's School. Kindergarten students are required to be prescreened by their local Special Services unit, and the results of those screenings may affect admission. St. Mary's School may do additional screening to determine admission or placement.

C. Illinois law requires that all students entering kindergarten and sixth grade must have a physical examination.  This examination must be completed within one year prior to entry.  Those students entering at any grade level from any other school district must also have a current health record on file.  Physical forms from other schools in Illinois are usually acceptable; physical forms from out of state must be reviewed by the school nurse.  Only physicians licensed to practice medicine in all of its branches shall be responsible for the performance of the health (physical) examination and shall sign all report forms.  A dental exam is required for all children in kindergarten, second, and sixth grades.  The exam must be performed and signed by a licensed dentist, and proof of the exam must be presented to the school by May 15^th of the school year.  Waivers for the dental exam are available under certain circumstances.  Consult the principal for further information.  Beginning in 2008-2009, a vision exam performed by an optometrist or a physician who provides complete eye examinations will also be required for kindergarten.

D. Every child, prior to entering St. Mary's, shall present to the school proof of immunity against diphtheria, pertussis, tetanus, poliomyelitis, measles, rubella, mumps, Hepatitis B, and chicken pox and screening for lead.

If a child does not submit proof of having had either the health examination or the immunizations as required, then the child shall be examined or receive the immunizations, as the case may be, and present proof by October 15 of a schedule for the administration of the immunizations and a statement of the medical reasons causing the delay, both the schedule and the statement being issued by the physician, registered nurse, or local health department that will be responsible for administration of the remaining required immunizations. If a child does not comply by October 15 of the current school year with the requirements of this subsection, then St. Mary's School shall exclude that child from school until such time as the child presents proof of having had the health examinations required and presents proof of having received those required immunizations which are medically possible to receive immediately. This will be considered an unexcused absence for the student.

E. All school families are expected to pay book fees and tuition.  Those families needing financial assistance with tuition may complete an application for tuition scholarships; applications are available in the school office.  Payment plans are available for tuition.

F. To ensure continued enrollment at St. Mary's, weekly attendance at Mass and regular reception of sacraments is expected for all Catholic students.

G. Non-Catholic and Catholic students are expected to participate in the curriculum in its entirety. Since religion is a major subject at St. Mary's and the participation in certain religious activities is part of our program, all students are expected to take part.

H. Once a child has been accepted into kindergarten at St. Mary's School, that child may remain, except in the cases of expulsion or the inability of the school to meet the needs of the child, through Grade Eight.

I. Students with learning disabilities will be accepted if it is felt that St. Mary’s School and the student intervention services available to its students through the St. Mary’s S.A.I.N.T.S. team, Pontiac District #429, and Livingston County Special Services Unit can provide an optimum education for the child. That decision will be made by the St. Mary’s School principal and pastor in consultation with the regular and special education staff members. Some services are only available to students who live in the District #429 boundaries.

J. As a condition of continued enrollment, parents are expected to actively support the educational and extracurricular activities of their children, participate in the volunteer projects of the St. Mary’s Teacher-Parent Organization and the Booster Club, and to promote the mission and philosophy of St. Mary’s School.

III. ENROLLMENT PROCEDURE

A. There will be an annual enrollment process which will begin in January.

1. Pre-registration for kindergarten will be held during January and February of each school year. Enrollment will be based on the priorities listed in Section I of this Admission Policy. Within each category, priority will be based on the date when a completed registration form and fee were received.

2. Those parish and school families not registering by February 28 will lose their right to the priority listed in Section I of this policy.

3. Parents may request morning or afternoon kindergarten sessions, but the school cannot promise to honor these requests. The primary concern of the school must be to balance the classes for the best educational setting.

4. Letters of kindergarten acceptance and session designation will be sent by the end of March. Those placed on a waiting list will also be notified at that time.

5. Students in Grades One through Eight may be accepted for enrollment as openings occur.

6. Registration Day will be set in August to formalize registration for those students who have been accepted for enrollment.

7. Those put on a waiting list will be prioritized according to Sections I and II of this policy.

B. Transfers

1. Students of Catholic families transferring in during the school year or summer months from out of town, and registering in the parish, will be eligible for immediate enrollment if present enrollment figures will accommodate them. Families are encouraged to make transfers at a logical academic break.

2. Names of Catholic students who are not able to enroll immediately will be placed in a dated log and will be considered based upon the date of pre-registration. This log will not be automatically carried over to the next school year.

3. Students transferring to St. Mary's School will be required to provide evidence of previous school experience, and St. Mary's School reserves the right to accept the student, refuse admission, or allow admission on a probationary status whose length and terms will be determined by the administrator. (Admission Policy Revised 10/21/97)

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ALCOHOL AND ILLEGAL DRUGS

Any student who possesses, uses, distributes, or is under the influence of alcohol and/or illegal drugs in or on school property or at a school-related function or who brings look-alike drugs or alcoholic substances onto school property or to school-related functions will be subject to the following actions:

The principal will have recourse to other actions based upon the specific circumstances of each case.

While the administration and Commission on Education of St. Mary’s School wholeheartedly believe in the policies and procedures contained in this handbook, they reserve the right to alter, modify, or terminate any policy or procedure at any time as the needs of the school or parish may require. Parents and students will be promptly and properly notified of any amendments. (Commission, 10/16/01)

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Statement of Policy

A review or appeal of any decision concerning policies, procedures, or other serious matters made by the competent authority of any of the schools of the Catholic Diocese of Peoria may be requested by any member of the Diocese under the following conditions only:

1) The decision violates or is in conflict with the teachings of the Roman Catholic Church;

2) The decision violates or is in conflict with an applicable Diocesan policy;

3) The decision violates or is in conflict with a policy or procedure of the parish, the school, or other entity that takes precedence over the decision in question; or,

4) The decision violates or is in conflict with an applicable federal, state or local civil law.

It is to be noted that dissatisfaction with a decision is not a sufficient condition for appeal.

Statement of Process

The individual or group desiring the appeal or the review must make that request known to the governing Pastor or Board of Pastors responsible for that school in the form of a letter. As a matter of record, a copy of that letter is to be forwarded to the Office of the Superintendent of Schools for the Catholic Diocese of Peoria and to the local Vicar.

This letter must clearly cover each of the following points:

1) The decision that is being questioned and which competent authority made it;

2) The grounds for the appeal or the review with specific reference to one or more of the four conditions listed above; and,

3) The proposed resolution.

The governing Pastor or Board of Pastors, having received the request for appeal or review, is to respond in writing to those making the request within thirty (30) days of receiving the request. A copy of the response letter is to be forwarded to the Office of the Superintendent of Schools for the Catholic Diocese, and the local Vicar.

In most cases, the decision of the governing Pastor or Board of Pastors is final. However, those who have requested the appeal or review may further appeal to the local Vicar who has the authority to summarily dismiss the case or who may forward the appeal for review to the Office of Catholic Schools and the Vicar General of the Diocese of Peoria.

Promulgation

This policy replaces the Conflict Resolution Policy of the Diocese of Peoria and shall be included in all policy statements of all schools of the Catholic Diocese of Peoria.

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Students are not to be on parish property until 7:50 a.m. (7:20 for the hot weather schedule).  Doors will be unlocked at that time.  Parents are asked to strictly adhere to this policy for the sake of the safety of the children and the liability of the school.  Grades K-8 should report to the gym when they arrive at school. 

            The following school hours are observed

Morning Session                        8:00 A.M. to 11:40 A.M.                    

Lunch/Recess                         11:40 A.M. to 12:30 P.M.

Afternoon Session                   12:30 P.M. to    3:00 P.M.                    

            Any child who is not in his/her classroom at 8:15 A.M.or at 12:40 P.M. will be considered tardy and must report to the office upon arrival.  If a child is tardy, a parent must come into the office to sign in their child.  For every five tardy times for any reason (including doctor or dentist appointments) within one school quarter, the child will be issued one ½ day absence.  Continued instances of tardiness will result in parents having to meet with the pastor and principal.  Parents are urged to have children at school by 8:05 a.m. so that they may participate in community prayer.  Once a child has entered the school for the day, the child may not leave the school grounds without permission of the principal. (Commission, 1/05)

Due to unusually hot temperatures in late August and early September, in 2009-2010 the following schedule will be followed from the beginning of the school year until Labor Day:

7:30 a.m. until 1:00 p.m.  Tardy time for this schedule will be 7:40 a.m.  Students and teachers will have a “Learning Lunch,” eating during a fun learning activity such as teacher read- aloud or D.E.A.R. time (Drop Eveything and Read). ALL STUDENTS WILL NEED TO BRING A SACK LUNCH DURING THIS PERIOD.   There will be no buses during this schedule.  If the hot weather continues after Labor Day, this schedule may be extended for a short time.  It is hoped to air-condition the older section of the school in the near future. (Commission, 1/15/08)

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Asbestos in non-friable form exists in St. Mary’s School. It is inspected every six months by IDEAL Environmental Engineering, Inc. Parents have the right to examine the Asbestos Management Plan on file in the school office.

St. Mary's extra-curricular activities are one part of a total program designed to develop healthy, intelligent, Christian students. Coaches, participants, and parents are asked to keep this goal in mind and to make it the focus of all activities.

Good sportsmanship should be the hallmark of the St. Mary's extra-curricular program, and all students, personnel, and fans are expected to adhere to high standards of Christian behavior. Participants and officials should be given encouragement; they should never be harassed.

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The following rules and regulations will govern the program:

Charges for admission to all events will be as follows (unless otherwise required by IESA):

Adults & High School Students $3.00

Students/Senior Citizens $2.00

K-8 Students' $1.00

Preschool Age Free

Buses and drivers provided by Illinois Central School Bus, Pontiac Township High School, or Turner Bus Service will be used whenever possible for out-of-town extra-curricular events, except for away events with Pontiac Christian School and Pontiac Junior High School. For these two exceptions, parent drivers will be used, with team parents making the arrangements for drivers. Alternative arrangements are also at the discretion of the athletic director(s) and principal when special circumstances, such as a small group to be transported, are present. All drivers transporting children must have a current insurance card and a copy of their driver’s license on file in the school office.

As long as funds are available, Booster Club will pay all bus fees for those parents who fulfill their obligations to work their scheduled assignments at competitive events.  For parents who do not fulfill their scheduled assignments or who cannot work because they have not taken the required Protecting God’s Children workshop and had the DCFS and criminal background checks, a fee of $40 per child per athletic activity and/or a fee of $20 per child per non-athletic activity (band, chorus, math team, Scholastic Bowl, speech team) will be charged.

In the event that Booster Club cannot fund the bus fees, the fee policy will be as follows. Sports bus fees will be based on the number of games and on the number of students participating in each sport. Fees will be collected at the conclusion of the season when the bus bill is received. No child will be denied participation in the sports program because of inability to pay. Parents may contact the principal if assistance is needed.

All players, cheerleaders, and coaches are required to ride the bus to all sporting events in which St. Mary's participates. An exception will be made if a player resides in or near the town where an away game is being played. In such cases, the parents may notify the coach at least one day prior to the game that the player will be transported to the game by the parents. Students may ride the bus after the games to return to St. Mary's, or a parent only may sign the authorization form at the game (or in the school office during the school day) to provide their own transportation for their child. Sign-out may also be done several days in advance if necessary.

Parent drivers will be used for all other extra-curricular events, including, but not limited to, scholastic bowl team, speech team, math team, cheerleading contests, Student Council trips, and nursing home Masses. Proof of insurance from said alternate transportation provider(s) must be retained on file at St. Mary’s School.

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Girls in Grades 7 and 8, and Grade 6 as needed, may participate in cheerleading. The cheerleading sponsor and administrator will decide the number of girls on the squad each year. Tryouts will be held as needed.

Cheerleaders will be required to cheer for the seventh and eighth-grade boys' basketball teams only.

Children of coaches will be allowed to ride the team bus if the parent of the child is on the bus and if a parent permission form is on file with the school secretary before the child rides the bus. This policy is subject to approval by the bus company.  (Commission, 4/16/02)

To encourage their interest in the school athletic program, the following categories of personnel will be granted free admission to home games: St. Mary's Parish priests; the administrator, faculty, staff and spouses; athletic director(s) and spouses; concession stand chairpersons and spouses; coaches and spouses; administrators, coaches, and athletic directors from other schools; and St. Mary's Education Commission members and spouses.

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Those players attending athletic events in which they will participate will follow this dress code:

Boys – The eighth grade boys’ basketball team will wear dress shirts, ties, slacks (no blue jeans), shoes, crew or dress socks, and a belt. For all other boys’ teams, the dress code will include: Slacks (no blue jeans), collared shirt or sweater (no T-shirts), shoes (athletic shoes not being worn for the game are acceptable; open-toed shoes are unacceptable), crew or dress socks, and a belt if the pants style requires one.

Girls - Dress, or skirt/slacks (no blue jeans), a modest top of acceptable length and fit or a sweater (no T-shirts), hose or crew or dress socks, shoes (athletic shoes not being worn for the game are acceptable; open-toed shoes are unacceptable), and a belt if the pants style requires one.

It is the intention of this policy to insure that students representing S.M.S. be appropriately attired in clothing which meets St. Mary’s School standards. Sweatsuits and/or nylon jogging outfits are not appropriate for this dress code. Students who are inappropriately dressed will not be allowed to participate. (Commission 2/19/02)

1. FIRST OFFENSE - Suspension from the team for the remainder of the season.

2. SECOND OFFENSE - Ineligible for sports for the rest of the school year.

These rules are in effect from the beginning of the school year to the end of the school year. Reports must be eye-witness accounts by a St. Mary's employee (including faculty, staff, custodians, coaches, and athletic directors). Reports from law enforcement officers will also be accepted. The principal may also use other sanctions based on the circumstances of each case.

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All students participating in competitive and/or IESA-sponsored events must meet the eligibility rules of St. Mary’s School in order to compete and/or participate in contests. The following rules will govern eligibility at St. Mary's School:

1. Eligibility sheets will be turned in by each teacher by 8:00 a.m. on Friday or the last morning of the school week. Eligibility will be computed for the first time approximately two weeks before the first game or event of each season.

2. The office will send a letter home with the child on Friday informing the parents of an ineligibility. Only students who have a D or F average in one or more subjects will receive a letter. ONLY F GRADES MAKE A STUDENT INELIGIBLE; parents and coaches will be informed of D grades only so that the student can be encouraged to raise the grade before an ineligibility occurs.

3. The student must return the letter signed by a parent on the following Monday or the first day of the school week; for every day the letter is late, ineligibility will be extended by another day. If a D letter is not returned on the first day of the week, the student will receive one day of grace; however, the student will not be allowed to practice with the team if the letter is not returned on the second day.

4. A list of those who are ineligible will be left in the office for each coach on the last day of the school week.

5. Eligibility will run from Monday through Sunday.

6. If a student is ineligible, the player cannot play or practice but must be present for games or events. The player must sit with the team but will not dress in uniform. The player's presence at practices will be determined by the coach.

7. Eligibility is cumulative for the nine-week grading period. At the beginning of a nine-week period, only one or two grades in a subject area may determine whether a student is eligible so students should take extra care in completing work.

8. If a student is ineligible for three consecutive weeks, the player is off the team for the season.

9. In case of serious misconduct, the Principal may suspend a student from games and practices immediately. Parents and coaches will be notified. (Commission, 11/20/01)

All athletes, including cheerleaders, must turn in sports physicals, insurance statements, and emergency forms and must provide copies of their birth certificates. These items must be on file in the school office before the first practice.

Any St. Mary's School student who intends to participate in the sports program will be required to be insured either through a family policy or through the student insurance offered at registration in the fall.

A doctor’s medical excuse from PE is automatically an excuse from athletic practice and games unless the doctor specifies that the student may participate. The excuse is in effect until a release from the doctor is received by the school. (Commission, 10/16/01)

St. Mary's School students will be allowed to participate in the following available sports if all rules and regulations are met:  boys' basketball, Gr. 5-8; boys’ baseball, Gr. 6-8; girls’ softball, Gr. 7-8; girls' basketball, Gr. 6-8; girls' volleyball, Gr. 5-8; girls’ cheerleading, Gr. 7-8  and the sports which are co-oped with Pontiac Junior High School, boys' and girls' track and field and cross country, Grades 5-8.  The following activities are also available:  speech team – Gr. 5-8; math team – Gr. 6-8 (with some participation by Gr. 5 possible); and scholastic bowl team – Gr. 7-8. 

Players will be members of the team and will get some playing time throughout the year (the exact amount of time to be determined by the coaches).  Coaches are expected to practice with all team members.

            For St. Mary's School sports teams, if at all possible, players will play at their own grade level.  If there is a shortage of students as determined by the coach and athletic directors, the principal and athletic director(s), in consultation with the coach, will make any decisions to move students up to the next level.  This decision will be made at the beginning of the season.  As a general rule, extra players will not be added to a team’s roster for the state tournament series.  If an emergency situation arises, such as an injury, a flu epidemic, ineligibility, etc., and  a player is brought up for the state tournament series, he/she will not play unless there are not enough upper grade players to field a team.

            As a general rule, students who are moved up to a higher level stay with that team for the whole season and for tournaments.  Athletes do not come back to the lower level team for its tournaments.  However, exceptions may be made by the principal and athletic director(s) if special circumstances warrant.  Students and their parents have the choice of not moving up.  In case of temporary lack of numbers due to illness, injuries, or ineligibility, a coach may bring a player up for one game but must notify the principal and/or an athletic director.

            Since the extra-curricular program is run entirely by volunteers, all parents whose children are involved in the program are REQUIRED to work in the concession stand and/or assist with supervision, scorekeeping, timing, and so on.  The concession stand profits pay for the majority of extra-curricular expenses.

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1. ATTENDANCE - Any player at school during the day and not in attendance at a scheduled practice or game must inform the coach prior to the practice or game and present an excuse signed by the parent upon return.  Any player must be in attendance at school by 9:30 a.m. to play in a game on that day.  An exception is an excused absence pre-arranged with the principal.

2.  EXCUSED/UNEXCUSED ABSENCES - Whether an absence from a game or from practice is excused or unexcused will be determined by the coach.

    a.  First unexcused absence - suspended from the next game

    b.  Second unexcused absence - suspended from the next two games. 

        (Note:  Suspended students may still practice with the team.)

    c.  Third unexcused absence - dismissed from the team.

3.   SUNDAY GAMES AND PRACTICES - No Sunday games or practices will be scheduled.  No games will be scheduled on other holy days, but practices may be held.

4.   Students participating in practices or events may not be in the building without an adult supervisor present.

All the rules and regulations contained in the by-laws of the Illinois Elementary School Association Handbook will be followed by all students who participate in the athletic program. In addition to these rules and regulations, the policies of St. Mary's School and the rules of individual coaches, as approved by the administrator, shall be followed.

In order to minimize health and safety risks to student athletes, maintain ethical standards, and reduce liability risks, school personnel and coaches should never supply, recommend, or permit the use of any drug, medication, or food supplement solely for performance enhancing purposes. (Diocesan Policy C-310, 3/2004)

The school, through the athletic department, will provide uniforms for school athletic teams and cheerleaders. The uniform will consist of a basic top and bottom. All other items must be purchased by the participant. (Athletic Policy Revised 4/20/98)

In order to comply with provisions of the compulsory school attendance law of the State of Illinois, a pupil who has reached the age of seven years and is under the age of sixteen must attend school every day that school is in session unless excused by proper school authority.

Students entering kindergarten must be five years old on or before September 1 of that school year. Students entering Grade One must be six years old on or before September 1 of that school year.

The immediate direction of the school and its instructional program is delegated to the principal.

Whenever a problem arises concerning a child, the FIRST person to be contacted is the classroom teacher. If the difficulty persists or cannot be handled at this level, it should be presented to the principal. Problems related to a child, teacher, or school worker are NOT to be taken to the Commission on Education, which is a policy-related advisory body in the Catholic School System.

St. Mary's School follows the conflict resolution policies of the Diocese of Peoria. In the event that a problem cannot be solved through the principal, please contact the school office for a copy of the conflict resolution policy to be followed.

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A band program is offered to students in Grades Four through Eight. Classes and private lessons are taught by the school band instructor. Some instruments are available through the school, but most are rented or bought by the parents. The band performs occasionally throughout the year and at the Fine Arts Festival held at the school in the spring.

Students are allowed to bring birthday treats for their classmates. If parents have any questions about the best time or the best type of treats, they should contact their child’s teacher. Students with summer birthdays are welcome to choose a date during the school year on which to celebrate their birthday with their classmates.

CELL PHONES

Students with cell phones or other electronic devices must have them in the “off” mode and in bookbags during school hours from 7:50 a.m. to 3:00 p.m.  The school is not responsible for lost or stolen items.  If a student is caught using a cell phone or other electronic device during the school day, the item will be confiscated, and parents will be contacted regarding the problem.  Appropriate consequences will be issued to the student by the principal.  The phone or electronic device will be held until picked up by a parent.

ROLES AND EXPECTATIONS OF CHAPERONES (Dioc. Pol. C-122)

Chaperones shall be advised that they are expected to promptly report any unusual incident or behavior and, using their best judgment, to exercise authority to stop or prevent any inappropriate behavior or immoral activity involving a minor or in the vicinity of a minor. If any unusual incident, behavior or activity occurs where there is the potential for further inquiry (i.e. an injury), chaperone(s) having information respecting the incident shall be asked to complete a written report documenting the matter. This report shall be completed by the chaperone(s) as soon as practical.

Where an event is of sufficient length to require different “shifts” of chaperones, the sponsor shall provide for the foregoing steps for each new “shift” of chaperones. If the “shift” of a chaperone is an overnight shift, the responsibility of the chaperone is to remain awake at all times during his or her “shift.”

The school shall keep a record of the names of the chaperones for each event for a period of four (4) years.

Chaperones should be given an appropriate expression of appreciation for their efforts at the end of their service.

The term “minors’ activities” as it is used in the policy and administrative regulation relates to any activities which primarily involve participation of pre-college age children.

Catholic Diocese of Peoria

Administrative Regulation

Issued: 9/07

St. Mary's School will limit the number of students in each class to a maximum of thirty (30) students for Grades Two through Eight. Enrollment in kindergarten and Grade One will be limited to twenty-eight (28) each in order to accommodate retentions when necessary. Class size with retentions is not to exceed 30. If additional space becomes available, this policy will be reviewed. (1/16/96)  The Pastor reserves the right to make changes to this policy if warranted. (2/28/08)

As defined in Diocesan Policy G-210, the role of the St. Mary's School Commission on Education for the Pontiac Area is a consultative one to the pastor and the principal. In this capacity, the Commission has three basic roles: (1) to provide counsel and advice in the operation of the school, (2) to develop, define, and recommend policies which govern the operation of the school, in full accordance with the policies established by the Diocesan Commission on Education, and (3) to promote the implementation of the policies which have been developed and defined.

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The faculty and staff of St. Mary’s School are mandated to maintain the confidentiality of personal, academic, health, and financial records. Parents, the custodial parent, or the legal guardian will be involved in any decisions to share information with District #429 or the Livingston County Special Services Unit in the event that their child requires special services.

Teachers and administrators will keep confidential information entrusted to them as long as no one’s life, health, and/or safety is at stake or as mandated by law or Diocesan policies in regard to the "Protecting God’s Children" program.

It is the policy of the Diocesan Office of Catholic Education and this school that NO CORPORAL PUNISHMENT be administered by the principal or teachers.

St. Mary’s School has in place a crisis plan called "Code Red," which was developed in conjunction with local police agencies and Pontiac C. C. School District #429. The plan outlines emergency situations and contingencies and is reviewed and updated annually.

Although St. Mary’s School does not employ a guidance counselor, the services of a school psychologist and a school social worker are available through the Livingston County Special Services Unit. Parish priests are available for family or individual counseling in matters of faith, and the school principal and classroom teachers may also provide information about outside guidance resources.

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In cases where custody of a child resides with only one parent or is shared by separated or divorced parents, a copy of the custody agreement or court order should be placed in the child’s school records so that school officials are aware of the arrangement. In cases where a child is not to be allowed to be picked up from school by one of the parents, a written statement signed and dated by the custodial parent must be presented to the school principal.

Dances at St. Mary's School for fifth through eighth grade students of St. Mary's School and other schools invited to attend will be limited to two dances during the school year. The following are points to be observed:

1. Sufficient chaperones, including parents and teachers, must be obtained.

2. Appropriate dress, depending on the occasion, must be worn.

3. Dances will last no longer than three hours and end by 10:00 p.m.

4. Once a student leaves the gym, he/she may not return to the dance.

5. An admission fee will be optional, depending on the purpose of the dance.

6. A note will be sent to parents to inform them of the time the dance will begin

and end. (4/6/93)

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A detention for misconduct may be issued by the principal or any faculty member. Parents will be notified in writing or by phone prior to the day the detention is to be served. Teachers may seek permission by phone to have the detention served on the day of the offense. The detention will be supervised by the person issuing it or by another staff member. Detentions will start at 3:00 p.m. or at the end of the school day and will last no longer than 60 minutes per day.

1. The teacher will determine what the student does in regard to homework, written work, and so on, during the detention period.

2. Students will sit in an upright position with both feet on the floor. Absolutely no talking or communication with other students will be allowed.

3. Students who disregard detention rules will receive an additional detention.

4. Students who skip a detention without a good reason (as determined by the principal) will serve two (2) additional detentions.

5. Students who are absent from school on the assigned detention day will automatically be placed in detention the next detention day following their return to school, with no additional notice being given to parents.

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The goal of St. Mary's School is to assist students in using self-discipline and Christian behavior in every aspect of their lives. All members of the student body and all employees of the school are expected to treat every person with dignity and respect. Any student who engages in conduct that is detrimental to the reputation of the school and/or inconsistent with the mission, philosophy, or teachings of the Catholic Church may be subject to disciplinary action including suspension or expulsion."

Teachers and administrators are responsible for maintaining a safe, peaceful environment in which learning, communication, and faith development may take place. They have the authority to act in place of the parents in maintaining discipline during the school day and at school-related events.

Any acts of disobedience or misconduct may be disciplined by withholding privileges, such as recess, or by issuing detentions, suspensions, or expulsions depending on the age of the student, and the circumstances, frequency, and severity of the offense. However, the major emphasis will be on learning from the mistake. A student may be asked to write a behavior plan to correct the problem.

The following are considered serious misbehaviors and will usually result in the student being given detentions or sent to the principal for more serious punishment:

1. Disruptive behavior in the classroom, on or near school property, or at school-related functions.

2. Cheating on any academic work.

3. Possession of, use of, or distribution of alcohol, cigarettes, drugs, marijuana, or any other substance or weapon which is otherwise unlawful for a student to possess, use, or distribute. (See also "Alcohol and Illegal Drugs" and "Weapon Possession Policy")

4. Fighting or assaulting any person.

5. Theft or intentional damage to or destruction of school property, or personal property of others.

6. Other acts which directly or indirectly jeopardize the physical or psychological health, safety, and welfare of self and others at school.

7. Insubordination to school personnel.

8. Verbal abuse or use of profanity, obscenity, or obscene gestures.

9. Intimidating or attempting to intimidate school personnel, staff, or students (See also "Harassment Policy")

10. Use of school computers to obtain, copy, and/or disseminate inappropriate materials, including, but not limited to, pornographic, violent, or hate-inspiring topics.

Parents will be notified in writing or by phone when serious discipline has been required.

DISEASES/CONDITIONS REQUIRING EXCLUSION FROM SCHOOL (From the Centers for Disease Control, 2005)

*Chickenpox – Until 6 days after start of rash or when sores have dried/crusted.

*Shingles – Only if sores cannot be covered by clothing or a dressing.  If not, exclude until sores have crusted and are dry.

*Rash with Fever Or Joint Pain – Until diagnosed not to be measles or rubella.

*Measles – Until 5 days after rash starts.

*Rubella – Until 6 days after rash starts.

*Mumps – Until 9 days after glands begin to swell.

*Diarrhea – If 3 or more episodes of loose stools in previous 24 hours, or if accompanied by fever, until diarrhea resolves.

*Vomiting – If 2 or more (verified) episodes of vomiting during the previous 24 hours, or if a fever is present; until vomiting is resolved or is determined to be due to noninfectious conditions.

*Hepatitis A – For 1 week after jaundice appears or as directed by health department, especially when no symptoms are present.

*Pertussis (Whooping Cough) – Until 5 days of antibiotic therapy.

*Impetigo (A skin infection, usually on face, with crusty golden oozing crusts) – Until 24 hours of antibiotic therapy and no draining lesions present.

*Active Tuberculosis (TB) – Until the local health department approves return to school.

*Strep Throat  ( Or other streptococcal infection)– Until 24 hours of initial antibiotic completed AND no fever present.

*Scabies/Head Lice/Body Lice – Until 24 hours after treatment has begin.  Bring proof of treatment and have head rechecked before reentering classroom; recheck head in 7 to 10 days.

*Pinkeye (Purulent Conjunctivitis) – Until 24 hours after treatment has begun.

A non-refundable one-time registration fee of $25 is charged when a student applies for admission to St. Mary's School.

A book fee of $165 will be charged for each student in kindergarten through eighth grade. This fee covers the cost of workbooks, textbook rental, and other consumable materials and educational resources needed during the year as well as other expenses incurred in the operation of the school. Student book fees MUST be paid at registration in August. If a child leaves the school at the semester or before and the entire book fee has been paid, half of the book fee will be refunded.

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ACTIVE PARISHIONERS                          MISSION FAMILIES                     NON-PARISHIONERS

Gr. K-8/1 Student        $1,670                         $1,770                                     $4,180

Gr. K-8/2 Students       $2,610                         $2,710                                     $4,180 each

Gr. K-8/3 or more        $2,770                         $2,870                                     $4,180 each

Only families who are properly registered with the parish, fulfill their Mass attendance obligations, regularly support the parish according to their means, and are involved in parish activities as much as possible will be considered "active parishioners."  All others must pay the non-parishioner rate.

            Rates may be paid in full at the time of registration or in 10 monthly payments (August-May).  Payments are due on the first of each month with the first payment due on August 1.  Payments will be considered past due after the tenth of each month, and all tuition must be paid by May 10.  If a child leaves the school during the school year and tuition has been paid for the year, tuition will be refunded for those months of non-attendance.

            If tuition becomes 30 days delinquent, the student(s) may be dismissed from school, and/or the account will be charged 1% per month interest on the unpaid balance.  Students will not be allowed to begin the next semester unless their accounts are made current or payment arrangements have been made.

            Quarterly report cards may be withheld if tuition payments are past due.

Tuition payments only are to be paid to the parish office at 119 E. Howard Street. Payments may be sent to the school with the students and will be forwarded to the parish secretary.

All other fees are paid to the school office during regular office hours or can be sent in an envelope with students. The envelope should be labeled with the student's name, the amount of the money, and its use.  Automatic debit is available for tuition.  Forms are available in the school office and at registration.

1. Students enrolled for part of a month owe tuition for the entire month.

2. Checks returned by a bank for insufficient funds will incur a $25  charge.

3. Automatic debit is available for tuition.  Forms are available in the school office and at registration.

The financial stability of the school is dependent on generous, tax-deductible gifts from friends, parents, grandparents, and church members. Monthly contributions enable the school to keep tuition at an affordable rate.

All families interested in financial assistance for tuition must apply for a John Lancaster Spalding Scholarship through the Office of Catholic Schools for the Peoria Diocese.  These applications are completed in January, and the scholarships are announced in April.  If the family does not receive assistance through this program, they will be considered for some limited funds available through the parish to help low income families with tuition.  The amount of the scholarship awarded is dependent on need and funds available each year.  (2/28/08)

On occasion, teachers may request that their class be allowed to travel away from the school for educational purposes. Fieldtrips are a privilege, not a right of each student. Participation in a school or class fieldtrip may be denied if a student is not meeting academic or behavior standards. Various forms mandated by the Diocese are required to be completed by parents in order for students to participate.

In consideration for a child being allowed to make a trip, parents agree to release, indemnify, and hold harmless the Diocese, parish, school , and their employees and agents, and the volunteers assisting the school or parish, from any and all liability for injuries, damages, medical expenses, or any other loss to the child or family (including attorneys’ fees) arising from or related to the child’s participation in the activity.

HANDBOOK AGREEMENT – At least one parent will be required to sign the following commitment at the beginning of each school year: "I (We) have read and agree to be governed by the school policies as stated in the St. Mary’s School Student Handbook and to see that my (our) child(ren) follow these policies." This commitment will be added to the parent signature sheet given to parents at registration in August. (Commission, 11/20/01).

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Every student and employee of St. Mary’s School should have the reasonable expectation of working and interacting in an environment where they receive respect and are surrounded by Christian values. Harassment of any type—verbal, physical, visual, sexual—is opposed to the mission of St. Mary’s School and will not be tolerated. The term "harassment" includes, but is not limited to, slurs, jokes, or any other form of verbal, graphic, or physical contact which reflects adversely on an individual’s race, color, sex, religion, national origin, citizenship, age, marital status, veteran status, or mental, physical, or academic handicap. Harassment of any person on school grounds or at any school-related function or by any employee while acting as a representative of this institution is not acceptable. Any individual judged to harass another will be subject to appropriate disciplinary action.

Bullying, the repeated behavior involving a deliberate, conscious intent to hurt, threaten, frighten, or humiliate someone, will not be tolerated. Bullying may include physical and/or verbal intimidation or assault; extortion or taking belongings; oral or written threats; outrageous teasing, mocking, taunting, putdowns, or name-calling; threatening looks, gestures, or actions; cruel rumors; suggestive comments; false accusations, and/or social isolation. All members of the school have a responsibility to recognize bullying and to take actions when they are aware of it happening. Classes will be instructed in anti-bullying strategies, and all faculty and staff shall treat any report of bullying seriously and take action. Students should be assured that they have acted correctly in reporting bullying. (St. Mary’s School follows Diocesan Policies D-147 "Bullying," C-401 "Harassment," and C-402 "Sexual Abuse Allegations;" exact copies of these policies may be requested at the school office.)

Each teacher will make a special effort to correlate all home assignments with the lessons already presented in school. Each child from Grades 3-8 is required to have a notebook to be used as an assignment book. Parents are asked to make sure that homework is completed on time.

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St. Mary’s School maintains high academic expectations suitable to the individual abilities of each student. Parents are expected to support the academic endeavors of their children and to encourage good study skills and responsible work habits.

The Catholic Schools of the Peoria Diocese will use the following grading scale for Grades 3-8:

A 94-100 Excellent

B 86-93 Good

C 76-85 Average

D 68-75 Poor

F Below 68 Failing

For the purpose of determining grade-point averages, the following point system will be used:

A+ 4.0 (100) C+ 2.4 (85)

A 3.8 (95-99) C 2.0 (77-84)

A- 3.5 (94) C- 1.5 (76)

B+ 3.4 (93) D+ 1.4 (75)

B 3.0 (87-92) D 1.0 (69-74)

B- 2.5 (86) D- 0.5 (68)

F 0.0 (Below 68)

The academic marking code for Grades 1 and 2 will be as follows:

S+ - Exceeds basic requirements

S – Satisfactory progress; consistent with ability

U – Unsatisfactory

"Personal Development" and "Work/Study Skills" will be graded using the following scales:

Grades 1-2                                                                                         

            +          Very good                                           

            Blank    Satisfactory                

            Check  Fair                                                   

            NI         Needs improvement   

            S+        Exceeds basic requirements

            S          Satisfactory progress

            S-         Having difficulty meeting basic requirements

            U         Unsatisfactory

Grades 3-8

+          Very good

Blank   Satisfactory

S+        Exceeds basic requirements

Check  Fair

S          Satisfactory progress

NI        Needs improvement

 S-                  Having difficulty meeting basic requirements

             U         Unsatisfactory

It is assumed that all students will have "satisfactory" behavior; those students who make special effort to behave in Christian ways will receive "good" or "outstanding" grades.

Some behaviors which are expected for satisfactory personal development include: getting along well with others, being cooperative, being respectful to adults and peers, having a positive attitude, using self-discipline, using actions appropriate to the situation, volunteering, and exhibiting Christian values such as honesty and kindness.

Satisfactory work/study skills grades are based upon such attributes as turning in work on time, using time well, staying on task, maintaining an orderly work area, having needed supplies, following directions, knowing how to proceed with an assignment, and turning make-up work in on time.

Negative behaviors which lower grades in personal development and/or work/study skills include, but are not limited to, inappropriate language, disrespect, consistent gum chewing or eating during class, frequent disruption of class, consistent disobedience, and incomplete or missing work on a regular basis. These types of behaviors will result in a grade of S- or U being assigned. Any grade less than an S will disqualify a student for placement on the honor or high honor rolls.

The honor roll will be computed as follows:

HIGH HONOR - 3.5 grade-point average or above, with no C grades and an S or above in both personal development and work/study skills.

HONOR - 2.5 TO 3.4 grade-point average, with no C grades and an S or above in both personal development and work/study skills..

Those subjects used to compute the grade-point average include math, English, spelling, reading, social studies, science, religion, art, P.E., music, computers, and keyboarding. Students in Grades 5, 6, 7, and 8 with the above criteria will be eligible for the honor/high honor rolls.

The grades for those students in the high school algebra course will be raised one letter grade equivalent to recognize the greater effort required. (Honor Roll/Grade Equivalents Policy revised 5/19/98)

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It is normal during the course of the school year for outbreaks of head lice, conjunctivitis (pink eye), or other communicable problems to occur. Parents are urged to contact the school immediately so that precautions may be taken. Anyone can contract these problems, and they are not a reflection on the cleanliness of the child or the home. The most important factor about them is how they are treated once their presence is known.

In the case of head lice, parents must immediately use one of the over-the-counter shampoos or rinses to kill the lice and then remove any nits found. They must also disinfect all bedding, stuffed animals, coats, hats, and so on which were used by the child. The child should be kept at home until all nits have been removed. When the child returns to school, he/she should report to the principal for examination, and the box from the shampoo or rinse used should also be brought to the principal. When a report of head lice is received, other children in the class are usually checked and a warning is sent home to the parents of that class so that further checks can be made over the next few days.

In the case of conjunctivitis, or "pink eye," or other communicable rashes or infections, parents must obtain a prescription from their physician, and the child must be on the medication for 24 hours before returning to school. Frequent hand washing and not touching the infected area are advised.

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Children may eat at home, bring a cold lunch to eat at St. Mary's, or eat at the Central School cafeteria.  If a child goes home for lunch or eats elsewhere, the school requests a note stating that the parent has given permission, or the parent must come into the office to sign the child out for the lunch period.  In these cases, parents must assume the entire responsibility for the safety and the conduct of their children.

            Those who bring lunch from home will eat in the multi-purpose room.  They are not to leave the school grounds without permission from the principal.  Students may purchase milk tickets through the Learning Center.

            Well-balanced meals are served daily at the Central School cafeteria for those who wish a hot lunch.  Lunch tickets (10 days) may be purchased in the Learning Center.  Parents may send the money with the child in an envelope marked with the name, grade, and the amount paid.  Envelopes may be given to the classroom teacher.  Milk tickets may also be purchased in this way.  Lunch prices for 2009-10 are:  K-5, $1.90; Gr. 6-8, $2.00; Adults, $2.30; milk at St. Mary’s, $0.40.

            Since the lunch hour is short and there are many students to serve, the school asks that children talk quietly while they eat and do not leave their seats without permission from a supervisor.  Our objective is a quiet, cheerful lunchroom with an atmosphere conducive to polite behavior and healthful eating.  The children are in the lunchroom for approximately twenty minutes, and then they go outdoors or to the new gym for lunch recess.

            Any student who is disobedient or disrespectful in the lunchroom or Central School cafeteria will be asked to eat lunch at home or other punishments will be given, depending on the seriousness of the offense.

            Students are asked to follow these rules in the lunchroom:

1.       There should be no running in the lunchroom.

2.       There should be no throwing of food, paper, etc.

3.       Students should talk quietly until dismissed.

4.       Students must stay in their seats unless they receive permission from a supervisor.

5.       Students may use the restroom with permission, but no more than two students will be allowed at a time.

6.       Students may not get up to discard garbage until their table is dismissed.

7.       Balls, jump ropes, etc. must be stored on the stage during lunch; they may not be taken to Central School.

8.       All students are required to show respect for each other and for all supervisors and staff.

Each family who has a child who eats at the cafeteria or who brings lunch must take two turns of lunch duty or choose the option of paying $40.00 at registration.  A turn consists of one lunch hour on one day a week, for one month.  Those parents assigned to duty are asked to find a substitute if they cannot work or to send $5.00 so that a substitute may be hired.  If unable to work this out on their own, parents should see the Lunchroom Coordinator in the Learning Center, and special arrangements will be made.  It is absolutely vital to the safety of our students that parents who are scheduled for duty on any given day do come promptly and faithfully to fulfill their supervisory assignments.

 Paid supervisors will be hired on an hourly basis to take the duties of those parents who choose to pay $40.00 for the year.  The number of supervisors hired each year will depend on the number of families choosing to pay for duty.

St. Mary's School cooperates with the federal government in offering free and come reduced price lunches to families if there is a need. Forms are always available in the school office. Families may apply any time during the year. Certain income criteria must be met. Other conditions under which a family may qualify are (1) an extended family illness, (2) exceptional expenses, or (3) a change in the economic status of the family.

No discrimination is made in regard to race, sex, color, religion, or national origin. Children participating in the government lunch program receive their lunches in accordance with the system used for all of the school children. There is no reason for these children to know their lunches are free or reduced in price.

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If it becomes necessary for a student to take prescription or non-prescription medication during the school day, the parent (and doctor, in the case of prescription medication) must complete a medication form found in the school office.  Only authorized school forms will be accepted.  IN ADDITION, IF PRESCRIPTION MEDICINE IS TO BE ADMINISTERED, THE MEDICINE NEEDS TO BE SENT TO SCHOOL IN A CURRENT PRESCRIPTION VIAL WITH THE DIRECTIONS FOR DOSAGE ON THE LABEL.  NON-PRESCRIPTION MEDICINES MUST BE IN THE ORIGINAL CONTAINERS.  FOR THE PROTECTION OF THE CHILDREN AND OF THE STAFF WHO MUST ADMINISTER MEDICATIONS, NO EXCEPTIONS TO THIS POLICY WILL BE CONSIDERED.

            If a child is on medication and the parent wishes to come to school to administer the medication, he/she may do so.  If, however, the parent wishes the school personnel to supervise the child taking any medicine, the above rules must be followed.

            All medication must be kept in the school office, with the possible exception of an inhaler for a child with severe asthma.  Any prescription medications found in a student's possession during the school day will be considered in violation of the school policies concerning drug abuse.

            Parents will be responsible for retrieving the unused medicine from the school at the end of the treatment schedule.  Medicine not claimed by the parents will be discarded.

            If a child has a medical problem, parents are expected to inform the school so that personnel can be prepared to assist the child in an emergency.

When considering non-promotion, the emotional, social, physical, and academic development of the child will be taken into consideration. Teachers will be expected to have one or more conferences with the parents as soon as non-promotion is being considered. The final decision regarding retention will rest with the principal.

In a situation where performance is not up to promotion standards and retention is not considered to be an option, a student may be "placed in," rather than "promoted to," the next grade level. It may then be suggested that parents obtain tutoring during the summer and/or that the student attend summer school with District #429, if that option is available, and the placement may be reviewed at the end of the first quarter of the following school year. Students who fail two or more subjects in the core curriculum (math, science, English, social studies, religion, reading, spelling) may not be promoted to the next grade, but may be placed in the next grade.

To obtain an outstanding Catholic education for each of our students, the school must have the support of all parents.  When a parent renders service, a parent renders support, and this relays a message to the child that education is teamwork, with the team comprised of the parents, the child, and the school.  There is a wealth of educational research which shows a strong positive correlation between students’ success in the classroom and the degree of involvement of the parents in school activities.

            Close communication should exist between the parents and teachers.  Parents should monitor graded school work that is sent home and should contact their child's teacher when they have questions.  Teachers are urged to alert parents to problems quickly so that school and home can work together to solve them.

            Parents are also encouraged to participate in the Teacher-Parent Organization (TPO), which sponsors fund-raising and social activities for S.M.S. families, and the St. Mary’s Booster Club, which sponsors all extra-curricular activities for S.M.S. students.  Students directly benefit from the activities of both of these organizations.

            In addition, many opportunities exist for volunteers who might help by transporting children to nursing home Masses or to fieldtrips, help with special projects in the classrooms, walk children to Central School classes, or do service jobs in the school, such as making copies for teachers.  Parents with special expertise in a certain area are encouraged to let the school know if they are available for classroom presentations.

THE FOLLOWING IS THE VOLUNTEER HOURS PROPOSAL FOR THE 2009-2010 SCHOOL YEAR (Commission 4/21/09):

 In order to allow St. Mary’s School to continue to provide a quality Catholic academic and extracurricular program at an affordable cost, the help of all families is needed.  To insure that the workload is shared by all, instead of a few, all S.M.S. families are asked to participate in a 3-part volunteer system beginning in 2009-2010.  The goal of the program is participation by all.  Ideally, all families will view their volunteer hours as a means of getting to know other members of the S.M.S. community and being a part of the rich history and tradition of St. Mary’s School.           

In Part I, family participation in at least 2 of 3 events is suggested:

1.  Mr. Z Sale – a.) Chair (or co-chair) the event or b.) sell a minimum of $50.00 in merchandise.

2.  Draw Down-Dinner Dance – a.) Chair the event, or b.) work on a committee, or c.) work at the event, or d.) buy a ticket to the event.

3. Fannie Mae Candy Sale –a.) Be one of 2 chairs of the event, including coordinating the delivery of candy and prizes to the students, or b.) sell a minimum of 5 boxes.

 In Group II, families are asked to a.) work at one Peoria Chiefs game, or b.) help with 2 out of 3 other events:

1.  Peoria Chiefs Games – a.) Chair the program, or b.) work one game.

2.  Golf Outing – a.) Help with planning/solicitation of prizes, or b.) help at the outing with set-up, drink carts, or food, or c.) play in the event, or d.) sponsor a hole for the event, or e.)

chair the event.

3.  Salad Luncheon – a.) Chair the event, or b.) work during the luncheon, or c.) serve on a committee.  (Note:  Every family must also contribute food.  This is not part of the volunteer hours.)

4.  4-H Fair – a.) Chair the event, or b.) work at least one shift at the event or for take-down.

 Group III includes fundraisers with hourly commitments, where it is estimated that at least 1100 hours of labor in all are needed.  In this category, parents of students in Grades K-3 are asked to work a minimum of 2 hours per student.  Parents of students in Grades 4-8 are asked to work a minimum of 10 hours per student.  No family is expected to work more than 20 hours. 

1.  Book Fair – a.) Chair the event, or b.) work to set up, sell, or take down.

2.  Gondola Lunches – a.) Chair the program, or b.) work the lunches.

3.  Athletic Events – a.) Chair the concession stand, or b.) work in concessions, run the scoreboard, or keep the scorebook. 

4.  Office or Classroom Help – a.) Make copies on a weekly basis, or b.) walk students to Central School on a weekly basis, or c.) volunteer in a classroom, or d.) assist the staff with special projects. 

(Note:  Coaches are not expected to volunteer in Group III due to the time required for practices and contests.)

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The following playground rules are to be followed:

RELIGION PROGRAM

Religion is the prime subject taught at St. Mary's School and is incorporated in the curriculum of every subject area and practiced in many activities both within and beyond the classroom. Parents are expected to maintain strong Catholic values within their homes in order to reinforce the practice of the Catholic faith. As practicing Catholics, parents should see that each Catholic child attends Mass on Saturday evening or Sunday and all holydays of obligation, along with the rest of the family, and that the family actively supports and participates in the parish community.

The entire student body attends Mass on all Fridays of each month. On a rotating basis, classes prepare the weekly Friday Liturgy. Parents are welcome to join the students in these liturgies. In addition, classes rotate preparing and participating in Masses offered at three Pontiac nursing homes.

Students have the opportunity of confession on Fridays on a rotating class schedule. Student retreats are provided for the Confirmation class and to the 8^th grade class in years when Confirmation is not held.

Participation in a school safety patrol program is offered to students in Grades 5 through 8. Students are assigned to assist faculty supervisors at dismissal and are also assigned to assist students in crossing the street as they arrive for school.

An integral part of a St. Mary’s School education is service to others. All grade levels incorporate service projects in their yearly curriculum, and all Confirmation candidates have a service component in their preparation activities. Some examples of service projects performed by students include singing and serving for parish funerals and at nursing home Masses, visiting nursing home residents, picking up litter, working at parish and community functions, setting up and taking down lunchroom tables and chairs, participating in the St. Jude Math-a-Thon, donating to the Holy Childhood Association and many other activities.

The use of tobacco by any school personnel, student, or other person is prohibited within the St. Mary's School building.

Tobacco is defined as cigarette, cigar, or tobacco in any other form, including smokeless tobacco that is intended to be placed in the mouth without being smoked.

(2/20/96)

St. Mary’s School provides experience in student government to students in Grades 5 through 8. Four representatives from each of these classes are elected in the fall of the school year. After elections, those students whose names were on the ballot, but were not elected, may become at-large members. These representatives plan a year of activities to enhance student life at S.M.S. They also participate in leadership activities offered through the Illinois Association of Junior High Student Councils.

When one of their students is experiencing exceptional difficulties in academics, behavior, or social relationships and ordinary teacher interventions have not worked, teachers may refer students in their classes to the St. Mary’s School student intervention team, which is called S.A.I.N.T.S. (Students And Instructors Need to Succeed).

This team is composed of volunteer faculty members who assist the teacher in solving student problems before a referral to outside agencies becomes necessary. This team may seek advice from outside resources. Parents will be informed when their child has been referred to the team and may be asked to attend one or more team meetings.

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When other forms of discipline have failed and/or when the nature of the misbehavior warrants, the principal may issue an in-school suspension, an out-of-school suspension, or, in consultation with the pastor, an expulsion.

During an in-school suspension, the student will spend the entire day in supervised isolation from his or her class and will not be allowed to leave the area except for necessary restroom periods as the principal permits. The student must complete work assigned by the classroom teacher(s), but all assignments will receive a grade of zero for the day. On the morning of the in-school suspension, the student will report directly to the principal with his or her books and lunch. If the student desires a hot lunch, a lunch, which will be eaten in the assigned area, will be obtained. Any student who leaves the suspension during the day without permission or breaks any other rules during the suspension will be given additional suspensions pending a parent conference. It should be noted by all students that even one grade of zero is devastating to a grade average; students should think carefully about the consequences BEFORE misbehaving.

When it is deemed that a student's behavior in school is having a negative effect on the quality of education available to the rest of the class or when that behavior is potentially harmful to the student or to others, an out-of-school suspension may be issued. The primary purpose of this type of suspension is to give the student, parents, and the school time needed for resolving the problem. As with the in-school suspension, all work must be completed, and all work will receive a grade of zero. Parents will be responsible for the student during an out-of-school suspension.

Expulsion is the removal of a student from school for the remainder of the school year. The principal, with the pastor's approval, has the authority to expel a student.

Students who have been suspended or expelled are not permitted to participate in or attend any school-sponsored activities either at school or away from school during the period of the suspension or expulsion. In addition, students who require this type of discipline would probably not be included in future fieldtrips since it would not be fair to ask teachers or parents to accept liability for the student's behavior.

Students suspended or expelled have the right to state their defense in an informal hearing, a conference held with the student, parent(s) or guardian(s), involved faculty members, principal, and pastor.

Diocesan mandated standardized achievement tests and cognitive abilities tests will be administered in the fall to students in Grades 3, 5, 6, and 7.  Standardized writing composition tests will be given to Grades 4 and 7,  usually in February.  Students from all schools which feed into Pontiac Township High School take the Explore test during their 8^th grade year.  Teacher-made or curriculum tests will be given periodically to assess the strengths and weaknesses of each child.

            Under the auspices of the Office of Catholic Education for the Peoria Diocese, a test of religious knowledge is also given annually for Grades 5 and 8.

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All texts, with the exception of the consumable workbooks, are rented. All books should be covered and carried to and from school in a book bag. If a book is lost, damaged, or destroyed, it must be replaced by the individual.

St. Mary’s School expediently provides for the transfer of student records to a new school as soon as the records are requested by that school. One exception to this rule is when the transferring parents have outstanding tuition, book, or other fees. In such a case, only the current physical, as mandated by state law, will be sent to the new school until all fees have been satisfied.

Students who move to another city and wish to return to St. Mary's School may do so with the approval of the school administrator with a review of the student's records.

Students who leave St. Mary's and enter a public school in Pontiac may return to St. Mary's with the approval of the school administrator and the Commission on Education. Student's records must be reviewed, and parents will be interviewed and asked to give an explanation as to the reason they wish their child/children to return to St. Mary's School. (1/5/88)

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Students in kindergarten through Grade 8 will begin wearing uniforms on the first day of school unless otherwise directed by the principal. All students are required to wear their entire uniform each day. If, due to an emergency, it is necessary for a child to come to school without the entire uniform, the child should bring a note from home as to the reason he/she is unable to wear the entire uniform.

Hair is not to cover the eyebrows of students, or, in the case of boys, be down to the collar or more than midway on the ears. Hair coloring and cut-out hair styles are not allowed. The principal will make the final decision if a hairstyle is not satisfactory. A note will be sent home to the parents to take care of the situation.

St. Mary's School has a uniform dress code to establish a business-like atmosphere in the classroom. It is mandatory that parents support this dress code. They should see that children leave their homes well-groomed and in uniform. There is a correlation between the pride students take in their appearance and the pride they take in their schoolwork and in their school.

Navy blue cotton/polyester or corduroy pants must be worn. If the pants have belt loops, a belt must be worn. No jeans, cargo pants or sweatpants are permitted. Uniform pants must be of a style such as those available at The Dwelling Place, 1520 E. College Ave., Suite B in Normal or those available in the J. C. Penney’s school uniform catalog. Shirts must be white and may include dress shirts (long or short-sleeved), knit polo shirts, turtlenecks, or mock turtlenecks. No T-shirts or emblems on shirts are allowed. Shirts should be tucked in at all times. Socks are to be solid navy blue or white with no emblems or stripes. A plain navy pullover sweater vest will be an option for boys to wear over their uniform shirt starting in 2006-2007 a plain navy blue crewneck sweatshirt or a special sweatshirt with an emblem that has been designated by the school may also be worn.  (Note:  More information regarding the emblem sweatshirt will be available at registration.)

Students in Grades 1 through 8 will wear a P.E. uniform consisting of light blue T-shirts, plain navy gym shorts, white or navy socks, and tennis shoes. No emblems should be worn on clothing. P. E. shorts should be no shorter than three inches above the knee.

For safety's sake, no thongs or sandals are allowed. Boots should not be worn during the school day except for recess during cold or wet weather.

The use of make-up during the school day or to school events is discouraged. Natural shades of nail polish (peach, pink, tan, clear) are acceptable for girls.

Tasteful jewelry will be allowed. Long, dangling earrings or noisy or excessive jewelry should not be worn. Boys are not allowed to wear earrings. No body piercing or tattoos are allowed. The principal may make decisions regarding other "fads" as problems occur.

HOT WEATHER DRESS AND CASUAL CLOTHES DAYS

During the months of August through September and May through June both boys and girls will have the option of wearing navy blue walking shorts with their white uniform shirts. All other times will be at the discretion of the principal. The walking shorts must be of a style such as those purchased from The Dwelling Place in Normal or through J. C. Penney’s school uniform catalog. The shorts must be no higher than 3 inches above the top of the knee on both boys and girls. If the shorts have a belt loop, a belt must be worn. White or navy socks must be worn.

For an announced casual clothes day, students may wear jeans, sweatshirts, sweatpants, T-shirts, and so on. Shorts are only allowed when announced by the principal. For the sake of modesty, any shorts, including those worn for P.E. and/or as part of the uniform, should be no shorter than three inches above the knee. Emblems supporting drug or alcohol use or containing obscenities or material in poor taste are never allowed. Bike shorts, leggings, or other immodest articles of clothing are not allowed. T-shirts must be worn under tank tops.

Teachers are to monitor student dress to see that it is in accordance with the dress code described in this handbook. If a student’s dress does not conform to the code, the student will be sent to the office to call a parent and will be required to conform to the code before returning to the classroom. In the event that a parent is not available to take the student home or to bring the necessary clothing, the student will be issued a written warning regarding the infraction, and the parents will be required to sign and return the notice. Consistent failure to conform to the uniform dress code will be considered a disciplinary matter and will be handled in accordance with the discipline policy. After three warnings have been issued for uniform infractions, the student will be given detentions for further violations.

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The school grounds are reserved for the use of school or parish sponsored activities. Any other use must be approved by the pastor.

At the beginning of each school year, parents are asked to sign a release allowing the school to publish their child’s picture, and basic information related to it, such as name and grade, for possible use in the newspapers, on the school website, or for other educational presentations.

St. Mary’s School is mandated to follow Diocesan Policy D-150, entitled “Possession or Use of Weapons or Look Alike Weapons in School.” The policy is as follows:

         Catholic schools in the Diocese of Peoria teach and uphold the sanctity of human life.  Virtues such as respect for others, peacemaking, and self-discipline are foundations of Catholic education.  Furthermore, a safe academic and social environment is essential for learning and Christian formation.  The possession or use of weapons not only disrupts the school’s learning environment, it fundamentally violates the sanctity of human life by threatening the very health and safety of teachers and students.  Therefore, diocesan schools have zero tolerance towards weapons. 

        It is strictly forbidden for any student to possess, use, attempt to use, manufacture, distribute, purchase, trade or sell (or seek the sale or trade of) any weapon on school premises or at any school-related activity or function, including but not limited to travel to and from school and/or school-related functions.  Possession means having a weapon on one’s person or in an area subject to the student’s control such as desks, lockers, backpacks, and vehicles.  Any student possessing, using, attempting to use, manufacturing, distributing, purchasing, trading or selling (or seeking the sale or trade of) weapons at school or any school-related function shall, at the discretion of the pastor and principal, be subject to immediate expulsion.

        Weapons are defined as any object, device, or instrument that has been designed, created, adapted or used for the purpose of intimidating, threatening, and/or inflicting physical injury (including but not limited to anything which resembles such items).  Weapons include:

·      Any firearm or ammunition (pistols, rifles, shotguns)

·      Airguns, pellet guns, BB guns, blowguns, slingshots, etc.

·      Look alikes, stun guns, toy guns or other toy weapons, and replicas of weapons

·      Any knife or blade including switch blades, pocket knives, stilettos, swords, daggers, box cutters, razor blades, etc.

·      Any club or club like object including billies, bats, blackjacks, and other bludgeons

·      Metal knuckles, fused rings, or objects designed to produce similar effects

·      Martial arts devices including nunchakus, klackers, kung fu sticks, batons, chains, etc.

·      Projectiles including shurikens and similar pointed starlike objects, arrows, darts, etc.

·      Mace, tear gas, pepper spray or other propellants

·      Explosive devices including fireworks, firecrackers, poppers, cap devices, etc.

·      Poisons

·      Armbands, bracelets, etc. that have spikes, points, or studs

·      Objects which have been modified to act as or resemble a weapon

·      Any article (laser pointers, belts, combs, pencils, scissors, etc.) used to intimidate, threaten, and/or inflict bodily injury

        Any student found to be in possession of a weapon shall be immediately suspended from school.  The weapon will be confiscated and police officials contacted.  Upon notification of the student’s parents and administrative review, the student shall be expelled from school.  In cases where there are substantial mitigating circumstances, the pastor may impose a suspension rather than an expulsion after consultation with the Superintendent of Schools (especially with students in grades K-3).

        In the event that a student finds a weapon at school or a school-related function, the student shall immediately notify a teacher, coach, or administrator about the weapon’s location.  In such cases, the student shall not be regarded as possessing a weapon.  Teachers or students who require a facsimile of a weapon for a legitimate school/class project must first obtain approval from the principal prior to bringing the item into the school.

        Diocesan schools reserve the right to dismiss any student at anytime whatsoever for conduct, whether inside or outside of school, that is detrimental to the reputation of the school and/or the continued well-being and safety of students. (Catholic Diocese of Peoria Policy; adopted 4/04)

        A complete copy of the policy and its administrative regulations is available in the school office or on the Diocesan website